Administrative Coordinator - Love Mercy Do Justice

    • Job Tracking ID: 512954-671614
    • Job Location: Chicago, IL
    • Job Level: Entry Level (less than 2 years)
    • Level of Education: BA/BS
    • Job Type: Full-Time/Regular
    • Date Updated: June 18, 2019
    • Years of Experience: Up to 2 Years
    • Starting Date: ASAP
Invite a friend
facebook LinkedIn Twitter Email


Job Description:

Summary
The Coordinator of Administrative Services provides project management and administrative support for the staff of Love Mercy and Do Justice (LMDJ). This position will coordinate administrative duties within the primary ministries of LMDJ, as well as supporting LMDJ project ministries including Domestic Disaster Response, Intercultural Development, CovEnterprises, affordable housing, Advocacy to Victims of Abuse (AVA) and FREE (the Covenant’s anti-Human Trafficking Initiative.) Together with the Manager of Ministry Services, the Coordinator will advance the ministry strategies, objectives, and programs by providing adequate, responsive, and timely support to the LMDJ team and its constituency.


Essential Functions

  • Engage in a professional, hospitable, and courteous manner in the ministry priority’s electronic, phone and in-person communication with constituents.
  • Prioritize and manage multiple tasks with competing timelines, as requested by ministry priority’s staff.
  • Engage in marketing, communication and recruitment of programs: helps develops marketing materials (brochures, web listings, etc.) and manage web and social media postings/announcements.
  • Arranges events, meetings, and speaking engagements in LMDJ’s master calendar. Ensure all LMDJ activities and efforts are in master calendar and up-to-date, as deemed necessary and appropriate for the mission priority.
  • Develop, collect, manage and maintain databases and the corresponding data/information as utilized by LMDJ area.
  • Process inquiries from constituency; respond and/or direct to the appropriate person according to need.
  • Provide hospitality and coordinate logistics for area’s engagements (meetings, seminars, events, trainings, etc.). Coordinate schedules and manage meeting logistics, including: harmonizing dates/times, registration and meeting space.
  • Make travel arrangements (flight, lodging, etc.) and manage event registration for committee/commission members, trainers, and guest speakers in accordance with travel policies. Maintain paperwork and files; update and create additional dossiers as needed.
  • Ensure ministry area’s material and supplies inventory is maintained and schedules equipment maintenance as needed.
  • Process check requests for vendors or reimbursements for constituents (staff, pastors, volunteers, etc.) accurately and in a timely manner. Maintain an accurate expense log of revenue and expenses by counts and as directed by the Manager of Ministry Services.
  • Formulate queries and reports using information derived from assessments, databases, and/or applications used by LMDJ.
  • Together with Manager of Ministry Services, prepare and expedite all written communication and correspondence, presentation, and recordkeeping resources to be utilized in LMDJ engagements. Ensure minutes are produced and on file, compiling, transcribing, and sharing as warranted.
  • Conduct online research effectively to advance ministry priority’s efforts, effectively and efficiently.
  • Other duties and additional tasks as assigned, by the Manager of Ministry Services and/or Executive Minister of LMDJ.

Experience and Skills:

Education and Experience
Required:

  • A bachelor’s degree in Ministry, Business, Communications or comparable experience in administrative role, with heavy customer service and project management emphasis, including experience supporting multiple staff.
  • Proficiency in Microsoft and Windows applications, database development and management, and web technologies. Type a minimum of 45 words per minute.
  • Experience in cash handling and receipting or bookkeeping.
  • Valid driver’s license.
  • Engagement in multi-cultural context.


Preferred:

  • Experience in a ministry setting.
  • Personal engagement with the ECC (preferably minimum of 1-3 years).
  • Familiarity with Raiser’s Edge.


Skills

  • Capable of operating with discretion and confidentiality at all times.
  • Works well under pressure and is able to accomplish multiple tasks, with conflicting priorities and timelines.
  • Ability to track and report progress on a wide range of tasks, simultaneously.
  • Detail oriented, strong organization, prioritization and time-management skills are eminent.
  • Excels in attention to detail with high level of accuracy in the preparation of documents, reports, and correspondence.
  • Understands administrative and clerical procedures and systems such as word processing, managing files and records, transcription, formatting and designing forms, and other office procedures.
  • Capacity to respond to and deal with a range of ad hoc queries/requests.
  • Maintains flexibility in approach and adjusts actions when appropriate.
  • Coordinates and manage logistics for small and large meetings.
  • Excellent management and people skills to embrace diversity of schedules, backgrounds, formats, contexts, etc.
  • Mastery of math and English skills.
  • Uses critical thinking skills, applying logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to address challenges.
  • Self-starter, with the ability to work independently.


Environment Conditions
Able to work well in professional office setting, but occasionally works in remote locales. Must be versatile and able to work for prolong segments sitting or standing. Must engage frequently with office tools and equipment, such as: computer, copier, phone, web-conferencing equipment, cell communication, printers, etc. Must be able to occasionally lift or move items, less than 35lbs.